Zoom setup

Go to: https://zoom.us/meeting#/upcoming

1 - Schedule Meeting

2 - Scrool down then under template select ETT Meeting template

3 - Change meeting title and set to ETT Meeting - MONTH YEAR (example: ETT Meeting - October 2026)

    Change meeting start date as provided in the email

    Change duration to 2 hours
Ensure REG is required
No whiteboard
No Docs

Passcode is set
as pictures below:

4 - Uncheck Meeting chat - Allow users to access meeting chats before and after the meeting

5 - Save then Click Copy Invitation and send to Matt (mdusenbury@ett.on.ca) after finish all

6 - Skip Attachments, go to Registration top bar, edit

7 - Change to Manually Approve and Clear rest
Leave Questions (Last name needed)

8 - Email settings , Edit Email contact change name to: Meetings

9 - Branding add below image to Banner only and not logo

 10 - Polls/Quizese set the poll for the month prior example as below:

Choices are always: (save to libary)

There is no save button, auto saves so far

11 - Copy paste answers for test voting if they dont see.

Please ensure to allow popups if you joined from the browser, app no restrcitions or rejoin from the app

12 - Return to the meeting, under Registration and click Edit and approve members via sperate list sent from Matt. Verify from the list

DURING DAY OF MEETING PREP

13 - Rename Meetings (host) to Speakers List

        Members message the "Speakers List" for Pro, Con, Point and tech and thoughts

Rename Other user to Presentation 
    Presentation is used just for showing the presentation and clicking next

Open Particpants and 3 dots then rename

14 - Open Timer under apps and set to 2 min

15 - Click Host tools and set to below

15 - Click Chat then 3 dots and change to Host and co-hosts

16 - Ensure these are correct usually are. Particpants then 3 dots bottom right

17 - Ensure to Mute your own video and Mic

18 - Set exec to cohost

19 - Photo is example, dont set Presentation to cohost, you set the exec members to cohost as they need

20 - pop out all the windows to monitor all. When sharing screen share full screen so they get full res. when they make changes you need to esc to pop out of fullscreen and then "slideshow" to pop back in.

Notes: when adding pro con point on meetings same esc then slideshow back to fill it